Internal Staff Accountant (US experience)

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices and payments through BILL, ensuring accuracy and timeliness

• Set up and maintain vendor records and documentation

• Accurately classify and record bank transactions

• Review, sync, and close employee expense reports in Expensify

• Create and route purchase orders for internal approval

• Process insurance-related payments, including Hartford insurance

Accounts Receivable (AR)

• Prepare and issue invoices for customers with payment terms

• Monitor AR aging reports and proactively follow up on outstanding balances

• Generate and distribute Statements of Account (SOA)

• Record and apply customer payments within Shopify

Payroll & Benefits Administration

• Review and validate employee work hours prior to payroll processing

• Process payroll, employee benefits, and reimbursements accurately and on time

• Coordinate payroll approvals with internal stakeholders

• Prepare payroll-related journal entries and ensure proper posting

• Maintain employee records and manage payroll processes in Gusto

• Administer employee benefits through Ease

• Process healthcare-related payments (e.g., Kaiser, Blue Shield, Equitable)

Sales, Inventory & Credit Card Reconciliation

• Review and reconcile corporate credit card transactions

• Perform sales reconciliations across orders, shipments, and payments

• Track and manage refund schedules and discrepancies

• Conduct inventory reconciliations and review RMAs (returns)

Accounting & Financial Close

• Prepare accruals and fixed asset depreciation schedules

• Perform cost allocations across departments or entities

• Maintain and reconcile balance sheet accounts

• Support the monthly close process, including preparation and review of financial packages

Reporting, Compliance & Finance Support

• Maintain sales trackers and internal financial reports

• Ensure compliance by preparing and filing 1099 forms

• Assist in updating financial models and cash flow forecasts
  

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